Minutes (Draft, updated June 3, 2008)
Open Health Tools, Inc.

Meeting of the Board of Stewards Chicago
April 14, 2008

The Second Board meeting was called to order at 10:00 on April 14, 2008. 

Introduction of new members

The following applicants for membership presented information on their organization, interests and intended contribution to Open Health Tools.  The slides from each presentation are available by clicking on the organization’s name.

• B2 International
• JP Systems
• Linköping University
• Mohawk College (presented by Dennis Giokas of Canada Health Infoway)
• NexJ Systems

Old Business

The minutes of the November 15, 2007 board meeting were approved without objection.

The following status reports on existing technical projects were presented.  Each project name is linked to the update slides presented at the meeting. For further information on any of these projects, including their Charter and introductory slides, please check the Charter Projects Page.

1. HL7 Tooling (NHS)
2. Conformance Services (Canada Health Infoway)
3. Privacy Access and Security Services (Inpriva)
4. Academic Outreach (Oracle)

Skip McGaughey presented the Budget Highlights, including information on the OHT financial status. 

New Business

The following reports on technical projects were proposed. 

1. Modeling Tools for Healthcare (VHA & IBM) (See slides and charter)
2. Health Information Interoperability (OHT and the Oregon Department of Human Services) (See charter)
3. SNOMED CT Tooling (IHTSDO, NHS & NEHTA) (See slides and charter)

All three projects were approved in principle by the Board.

Peter Tanner presented the legal update.  This included:

1. A call for volunteers for the Legal Committee
2. A discussion of changes that have been made to various governance documents as presented below.
3. A discussion of each of the agreements executed by OHT including:
1. Membership agreements with all members
2. Supplier agreements with the OHT attorney and accountant
3. A licensing agreement with IHTSDO for access to SNOMED CT for OHT Charter Project work.
4. Proposing the following two motions, each of which was carried without objection:

   RESOLVED, that the following organizations be accepted as Members of Open Health Tools Inc., that the persons, listed below, having been appointed by their organizations as their representatives, be accepted as Stewards for such Members. 

New Member	Steward
B2 International	Brandon Ulrich
JP Systems	Galen Mulrooney
Linköping University	Hans Ahfeldt
Mohawk College	Cheryl Jensen
NexJ Systems	Bill Tatham
Palamida	None appointed at this time
Change of Steward
IHTSDO	Karen Gibson

 

RESOLVED, that the sentence, “Board members have a fiduciary duty to the interests of Open Health Tools” be removed from Section 3.9 of the Open Health Tools Bylaws.

Mary Miller of CollabNet gave a presentation on the CollabNet hosted repository on which OHT’s Forge and Charter Project software, documentation and forums can be found. 

Skip McGaughey went over several details including:

1. Membership report (we now have 27 members but hope to grow at a rate of 4-6 per quarter).
2. The Marketing Committee is also being formed and looking for volunteers.
3. The Press Release announcing OHT was released on April 8, 2008.
4. The Finance Committee is being formed – to be chaired by Richard Sears.
5. OHT is partnering with Oregon State University for the Community Collaboration and Adoption/Implementation Services, while Collabnet will continue to host our development repository.    

Eric von der Heyden provided an overview of the Innoopract technology that will be used for packaging OHT technology, to be hosted on the OSU-hosted OHT site. 

Dr. Jody Pettit, Health Information Technology Coordinator of the Office for Oregon Health Policy and Research presented her views on the direction of Patient Centric Health in Oregon

Brian Barry led a discussion of several documents that have been prepared by the OHT Architecture Council. These included :

1. The Architecture Working Principles
2. The Architecture Guiding Principles
3. The Architecture Vision
4. The Standards Vision
5. The Tooling Architecture Vision

The Board gave approval to these Principles and Vision.

Ken Lunn offered to host the next OHT Board meeting in Birmingham in late June.  However, it was noted that this may present travel difficulties to some members.

Feedback / Evaluation Process

Each participant said a few words on their impressions of the meeting.  While the majority of participants were very pleased with the approach, membership and progress of OHT, there was concern about areas such as potential unwieldiness if OHT were to grow too large, and the need for ongoing communication and collaboration between meetings. There is a continuing need for funding.

The meeting was adjourned at 3:50pm.

Right after the meeting, those in attendance got together for a photo.

Attendees:

 

* attended by conference call

 

 

 

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